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The first things that come to mind regarding event security are the security personnel and the list of security measures, which are important; however, there are additional factors to consider in the safety of events. Here we are listing 6 tips for your next event from an AV perspective.

1. Proper lighting

Proper lighting is one of the most important safety components. The right lighting allows safety hazards to be more visible, reducing the risk. Furthermore, he assists security details in crowd surveillance, and in an emergency, medical personnel can see the path they need to take. Thus, lighting has a major impact on the outcome of the event.

Below are some considerations for highlighting events:

  • Determine the final physical boundaries
  • Quite easy trails and space for the place
  • Prepare emergency backup lighting
  • Confirm that entrances and exits, involving emergency exits, are properly lit.
  • Make sure all lighting fixtures have been tested for coding and are up to date

2. Safe Noise and Volume Levels

For events like music festivals, concerts, and other loud and crowded events, safe noise and volume levels are essential. Improper monitoring of noise and volume levels can lead to hearing impairment or even permanent hearing loss.

Here are some ways to check this risk:

  • Set up controls and monitor all noise and volume levels using an SPL gauge
  • Allow staff and employees to have consistent rest time
  • Assign a “Quiet Zone” to the event
  • Make sure the audience is at least 10 feet away from the speakers

3. Element resistant equipment (for outdoor events)

Weather can wreak havoc on audiovisual equipment and jeopardize the safety of a full event. Two factors can help offset this risk: awareness and preparation. Having a backup plan and equipment that can bear the elements is important in creating a safe and successful event. For example, if not properly secured, the size or weight of the equipment can also pose a safety risk. If not secured properly, the equipment can fall and become security, safe, and even a financial obligation. It is always worth using equipment that can withstand extreme weather conditions.

Here are some additional safety tips when it comes to brave the elements:

  • Have a backup plan for all events in the open air
  • Check the weather conditions in advance and prepare accordingly
  • Have properly secured equipment
  • Invest in waterproof and durable equipment
  • Evaluate the site and its suitability for specific weather conditions

4. Trip hazards and warnings

Providing safe and off-road cables is essential when it comes to safety at your event. It touches everyone present at the event, including those in attendance, contractors, staff, and crew. Cables that are not properly secured have the potential to trip someone and create a liability situation.

Here are some travel hazards and warnings:

  • Invest in cable ramps
  • Walk around the site before the event starts and check for travel hazards
  • Put warning signs where applicable
  • Secure each cable lose
  • Do not leave cables tied to the floor

5. Safe and correct installation procedures

Equipment can be quite heavy and is an added risk when you are in the air. For example, if heavy equipment falls from a ceiling to a crowd, serious damage and injury can occur. Whether it is lighting or other equipment, safe and accurate installation procedures are paramount to event security. This is where a professional, experienced staff, as well as certified manipulators, will come to the rescue.

This same standard must be applied to the correct installation of LED walls. These walls can enter or fall when there is no proper counterweight support structure behind them. This is a risk that puts everyone potentially at risk. Therefore, it is always best to deal with experienced and trained professionals who know about event safety and correct installation practices.

6. A Very Professional Audiovisual Team

An experienced professional audiovisual team is one of the best investments you can make for your event. A professionally trained AV crew will understand the hazards and risks of event security when they see them, and they will have the knowledge and skills to deal with them in an appropriate way to mitigate the risk. In addition, they will know how to place, install and demolish large structures, handle and secure heavy equipment properly, and ensure that there is adequate lighting by manipulating it from above.

The security of events involves much more than many can comprehend. It goes beyond safety details and includes important audiovisual components that need to be handled by trained professionals. At FPE, our qualified staff specializes in reducing security risks and we consider event security one of our top priorities. Just call or email us today to get more information about security measures that can help keep your event safe and secure for participants, staff, and crews. FPE is here to help you manage event security in any way we can.

Audiovisual Equipment Checklists for Events
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