Frequently Asked Questions

As an audiovisual event production company, we help create events and meetings that connect and inspire. We offer a range of services, including live event production, corporate events, hybrid events, trade shows, live streaming, and audio/visual equipment rentals. Here are listed some FAQs about our services and company.

What makes Future’s Past Events different from other audio visual companies?

When it comes to planning audio visual events for our clients, we surely take a distinctive approach. Rather than focusing on equipment, our team creates solutions that are tailored to the needs of our clients. We understand that audio visual technology is critical to a company’s success, thus we don’t believe in one-size-fits-all solutions.

Every decision we make is based on relationships and the success of our clients, not profit margins. In addition, our team has the most experience in the area. We’ve been providing audio visual services to some of GTA’s greatest businesses, venues, and more for years now. Our staff also frequently travels outside of the area for events, installs, and service.

How can the Future’s Past Events team help me stay within my strict budget without sacrificing quality?

The aim of the installation or event will be the center of any talks you will have with our team because our staff is goal-oriented. Our team can ensure the most-important solutions for achieving your goal within a budget by focusing on your goals.

Do you provide more than just audiovisual support for events?

We understand how stressful events may be. Some of our clients are searching for one trusted point of contact between vendors to help set up a room (pipe and drape, stages, decor, etc.) and more on event day because they have so many other things to think about. Our team can work with Future’s Past Events’ trusted partners to help you streamline communication for your event, saving you time and money in the process.

I need additional technology for my event, but I'm not sure how to use it.

It’s a good thing you’re here! Our experts can assist you throughout setup, during the event, and even after the event as Toronto’s most experienced audio visual team. Our team of professionals is excited to know more about your event and how they can assist you. Contact us.

What if I'm not sure what kind of audiovisual equipment I'll need?

You have come to the right place. Our team has a wide range of skills to aid you, whether you are well-versed in audio visual technology or don’t “speak tech.” Our team knows what you need to accomplish the purpose of your event only by knowing the essentials (where, when, and what your aims are). Let’s discuss your upcoming project.

How can I determine if I'll require on-site assistance at an event?

There are people with varied levels of technological expertise all around us. We’ve put together a checklist to help you figure out if you require onsite assistance:

 

  • How vital is it for people to see and hear your message? If the answer is yes, having someone who can ensure that your audience connects with your message without any barriers is critical.
  • Is your event going to be fast-paced? Having a technician on hand on the big day can assist to decrease stress while enabling you to focus on other aspects of the event.
  • Are you prepared for hiccups? Let’s face it, technology can occasionally cause delays and interruptions. A technician can ensure that everything operates well behind the scenes if your event cannot afford a distraction in conveying your targeted message.
  • What is your budget? Depending on your event’s priorities, technicians can be reasonably priced. If you want to make sure your audience sees and hears an important message, you can alter the audio visual budget for your event.
  • What is the audio-visual complexity? Some of our high-tech equipment necessitates the presence of one of our technicians at events.

Contact us today to ask our team of experts if you require assistance at your event.

Do you have a list of technology I can rent from Future’s Past Events?

Every day, the world of technology changes. Future’s Past Events provides a large inventory of technology to assist you to achieve your communication goals. The best thing is that we use the same equipment we rent to our clients for live events, ensuring that our clients are working with the most up-to-date and properly tested technology. We provide everything you need for your next event, including screens, projectors, cameras, and microphones, as well as laptops, LED displays, PA systems, and more. Ask us about a specific technology.

How do you ensure that the technology used at my event is of high quality?

Two members of our team are specifically responsible for the quality of incoming and exciting technology. They inspect and test everything that comes into or leaves your event. Future’s Past Events also purchases the greatest audio visual technology from trusted sources who frequently offer complete warranties and training.

What information do I need before calling Future’s Past Events about rental needs?

When you require rental technology, our rental team knows how to provide it to you swiftly. If you require audio visual technology but do not require a technician, please provide the following information to our team:

  • The date of the event
  • The venue you are using
  • The times you will need the technology
  • Whether you want to pick it up yourself or have our team do it for you
  • Of course, a little information on the objective of your event can be beneficial!

The rental crew at Future’s Past Events prefers a week’s notice, but we may assist you as long as the event is 24 hours or more away. Any rental technology will require 1-2 hours of setup, set up, and testing by our team.

In preparing content for my event, what are some things to keep in mind?

Aspect ratio is the most common piece of content suggestion we provide our clients. Most screens these days have a 16:9 (or widescreen) ratio, which implies that if you want to optimize screen real estate, you should configure your presentations to that ratio from the start.

It’s also critical that you talk with your audio visual supplier about the fonts or films you’ll be using in your presentation so that it looks its best.

It’s preferable to deliver your content to your audio visual supplier a few days before the event so that it may be evaluated.

Another useful suggestion is to keep a backup of your presentation and other content on hand in case anything goes wrong.

When should I reserve my event rentals?

You can never reserve too early, but you can always reserve too late. Booking your rentals early in the event planning phase is the best way to ensure you’ll have the products you want and that we’ll be able to deliver them to you. Always plan ahead of time for the weather so you aren’t caught off guard by a change in the weather prediction and have to scramble for tents, fans, or heaters at the last minute.

Can I make changes to my event rental without being penalized?

Yes, of course! We recognize that as your event date approaches, your guest count may change. When making your reservation, we recommend making a “best guess” estimate. Any tent adjustments must be made 30 days prior to the event date. You will lose your deposit if you cancel or modify the tents within 30 days. If you cancel the tent less than two weeks before your event, you will be charged the full cost of the tent.

Any changes to linens must be made at least two weeks before the rental date.

Any last-minute changes should be made at least seven business days before your delivery date. Additions are subject to a 15% extra if made within two business days of the delivery date. Based on availability and schedule, we will make every effort to accommodate any last-minute modifications.