Hybrid Event Production in Toronto

Best Hybrid Events Production Company in Toronto

Our central focus has always been to facilitate communication, and with the advent of various Virtual Solutions, the ability to communicate is no longer limited to a physical meeting space.

Hybrid events, Virtual events, Webcasts, Webinars, and Video Conferencing capabilities have gained traction in recent years and for various reasons.

Global interaction has reached higher demands while technological advancements have caught up to these mechanisms, making the delivery system clear and simple.

Future’s Past Events has taken a strong foothold in the arena of Hybrid Events in Toronto as we continue to take strides forward, in these technologically driven spaces.

Hybrid Events have also fulfilled the need for heightened communication while emphasizing the ever-growing need for safety.

We continue to push the needle forward with our ability to record in 4K and stream online to any suitable platform of your choice.

Our ability to connect with these mediums allows for the directness you require, across datelines and time zones.

Call Future’s Past Events today and let’s discuss your next Hybrid Event!

For more about the rooms we work in across the city, see event production in Toronto.

What a hybrid event needs

A hybrid event is two shows at once: one for the people in the room, and one for the people watching from somewhere else. Each needs its own sound, its own picture and its own way of taking part. Done well, the online audience sees a programme, not a camera pointed at a stage — and the room is not held up by the stream.

The rig

• Cameras — several, on the stage, the lectern and the audience, cut together live on a video switcher.
• Encoding — a main encoder carrying the stream, with a backup encoder running alongside it so a failure does not end the broadcast.
• Audio — a digital mixing console balancing the room and the stream separately, with wireless microphones for every speaker.
• Remote presenters — one laptop for each remote speaker, so every one arrives on their own feed and can be brought up on the big screen and the stream at the same time.
• Lighting for camera — broadcast lights on truss, because a face that looks fine in the room can look flat on a stream.
• Participation — questions submitted online, collected per session and put to the speakers alongside questions from the floor.

How it runs

1. Planning call with a production manager, and a shared folder for everything that follows.
2. Content — slides, videos, fonts and branding — uploaded ahead of time and reviewed by the production manager.
3. Scripts and design elements for openers, lower thirds and transitions.
4. Rehearsal with every remote presenter, testing their audio and video before the day.
5. Show day, run by a dedicated director and technical producer.
6. Recording delivered afterwards. We record in 4K and stream to the platform your audience already uses.

Hybrid events we have produced

• UHN's Third Annual Toronto Lung Oncology Research Day, 12 November 2021 at Vantage Venues: a small, distanced audience in the room, seven sessions, presenters joining remotely, and an online question page for each session.
• A virtual studio built at Vantage Venues in autumn 2020, when most events had moved online: a talk-show set with its own control room, wired for Zoom Meetings and Zoom Webinar.

Vantage Venues, in their own words: "An exceptional vendor of audio visual services, showing the utmost level of professionalism in an ever-changing industry."

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